Where should I be saving my business documents?

Try this for easy access & sharing

Phil Scattergood · 08 May 2019

Where should I save my files? My wife & I had this conversation recently. Whilst writing up a legal document on an old laptop, she wondered where she had been saving, and where she should be saving. The answer? That’s easy. One Drive. Why One Drive? Because she can access her files from anywhere. 

One Drive is Office 365’s cloud-based storage app that you can access from any of your devices. At any given time, Microsoft has it backed up in 3 separate locations, so that if there is a crash, your data is always safe. It’s also available as a “synced-folder on your hard drive too for those of us who like that kind of thing. 

When you think in terms of business or important business documents, why would you save them anywhere else? In our example, if my wife’s old laptop dies, and she has been using One Drive, she hasn’t lost anything at all – except maybe an old laptop. All she has to do is sign in on her tablet or phone, (or even another computer!) and she has access to everything she needs. 

And sharing? That’s easy as well. Did you know that you can share a document or a folder direct from One Drive, and any changes that you make are automatically updated with the person you have shared it with? That means that you don’t have to email documents everywhere, and then figure out who has the most up-to-date version. 

Here at Your IT Team, we recommend saving all your business data to One Drive because it’s safe, secure and easily shared with anyone in the company. It can't be lost or stolen, and it is available from anywhere. 

Have a think about where your business data is saved. Is it on someone's laptop? Or maybe a USB drive? Perhaps it's on the desktop computer at work? If you already have Office 365, then you already have One Drive. Make the most of your subscription, move to the cloud and have access & control of your documents from anywhere. 

If you're not sure how to do that, you’ll find more information here in our articles. And remember we’re always available to talk about any concerns that you might have. 

 

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Phil Scattergood

Phil Scattergood

Hi, I’m Phil With almost 20 years in Tech Support, I’m passionate about helping people demystify technology. Technology in your terms is the way I like to think. I love what I do, who I do it with, and who I do it for. As an avid fan of motorcycling, kayaking, and traveling, I'm often on the move. But that doesn't stop me from getting the job done. I love the idea of cloud-computing, working from anywhere, and teaching others to do the same. I believe in old-fashioned customer service, which means being available, talking to people, taking the time to understand the issues that people have, and then helping them get it right. If you have questions about the technology that you are using, feel free to send them through. I don’t always have the answers, but I certainly can help you find them!

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