Try this for easy access & sharing
Where should I save my files? My wife & I had this conversation recently. Whilst writing up a legal document on an old laptop, she wondered where she had been saving, and where she should be saving. The answer? That’s easy. One Drive. Why One Drive? Because she can access her files from anywhere.
One Drive is Office 365’s cloud-based storage app that you can access from any of your devices. At any given time, Microsoft has it backed up in 3 separate locations, so that if there is a crash, your data is always safe. It’s also available as a “synced-folder” on your hard drive too for those of us who like that kind of thing.
When you think in terms of business or important business documents, why would you save them anywhere else? In our example, if my wife’s old laptop dies, and she has been using One Drive, she hasn’t lost anything at all – except maybe an old laptop. All she has to do is sign in on her tablet or phone, (or even another computer!) and she has access to everything she needs.
And sharing? That’s easy as well. Did you know that you can share a document or a folder direct from One Drive, and any changes that you make are automatically updated with the person you have shared it with? That means that you don’t have to email documents everywhere, and then figure out who has the most up-to-date version.
Here at Your IT Team, we recommend saving all your business data to One Drive because it’s safe, secure and easily shared with anyone in the company. It can't be lost or stolen, and it is available from anywhere.
Have a think about where your business data is saved. Is it on someone's laptop? Or maybe a USB drive? Perhaps it's on the desktop computer at work? If you already have Office 365, then you already have One Drive. Make the most of your subscription, move to the cloud and have access & control of your documents from anywhere.
If you're not sure how to do that, you’ll find more information here in our articles. And remember we’re always available to talk about any concerns that you might have.
Are you constantly getting attachments by email from your colleagues? Is it getting difficult to know which version of the attachment is the most up to date? It can get really confusing if there are more than a few people involved or if you are perhaps spread across multiple locations. Rolling up to a meeting with a document that has already been updated can be really frustrating However, there is a better way.
Office 365 is so much more than Outlook, Word & Excel. Here at Your friendly IT team, we offer a wide range of Office 365 services to help you get the best value for money from your subscription. But how can you do that if you don’t know what you’ve got?
Microsoft Office is a great product, and one that most of us have used at some stage. But with the coming of Office 365, there are now multiple ways to have Office on your computer.
Office 365 can be purchased from almost anywhere. But, once purchased, who advises you on what you're using, and more importantly, how you're using it? Who do you trust to recommend and manage the changes?
Now that you have found a provider that’s willing to help, it’s time to get started. The important steps are figuring out just who needs what, installation, setup, familiarization, and training. Getting your people used to Office 365 and all it can do doesn’t take long, but it is important.
Microsoft 365 is available as a month to month subscription that contains your operating system, your office software and your security needs
Can Dropbox really help my business? In this instalment, let's break it down and starts to look at some of Dropbox's features starting with Paper.